How to Convert Outlook Contacts to PDF? Step-by-Step Guide
“A few days ago, I was stuck in the situation in which I need to convert Outlook contacts to PDF format. While I am searching for the same on Google, I have come across an informative blog which describes some manual steps to save Outlook contacts to PDF. But, that free solution is not working in an appropriate manner. So, please provide me with an effective way to do the same. Thanks.”
In this technological arena, Outlook playing an important role in every user’s life either professional or normal. Most of the users prefer Outlook because of its user-friendly interface. Apart from this, Microsoft also provides some high-security features to their Outlook users. But, still, some users are finding an appropriate solution to save contacts from Outlook to PDF for future purposes. PDF is the most secured file format as compared to other, once a user saves their Outlook contacts as PDF as the formatting get resolved.
So, they can navigate, share, print and view their Outlook contacts any time and anywhere. Thus, today we are going to resolve the most commonly asked query such as how to export Outlook contacts to PDF. Thus, scroll thoroughly to the entire article to learn more.
Read More: Export Outlook Contacts to Google Contacts
Manual Techniques to Convert Outlook Contacts to PDF Format
Here are some steps you can take:
Step 1: Export Contacts from Outlook:
- Open MS Outlook and Click on the People or Contacts view.
- Select the contacts you want to export (use Ctrl+A to select all, or Ctrl+click to select contacts individually).
- Click File in the top menu.
- Select Options > Advanced.
- Scroll down to search “Export” (under “Export”) and press it.
- Choose Export to a file.
- Press the MS Excel or Comma Separated Values (CSV) and Press Next.
- Choose the contacts folder you need to export to and save the file in a location you can easily access.
Step 2: Convert CSV File to PDF
Once you’ve organized your contacts in Excel, do the following:
- Click File > Save As.
- Choose the PDF from the file type drop-down menu.
- Select the desired settings and save the file as a PDF on your computer.
Limitations
- Manual Process: Time-consuming for large lists.
- Formatting Issues: Advanced data like multiple phone numbers may not format well.
- Loss of Custom Data: Custom fields may not transfer perfectly.
- Loss of Advanced Data: Custom fields or detailed information might not convert as well in the CSV format and could be lost.
An Eminent Solution to Convert Outlook Contacts to PDF
As per the above-stated scenario, we have taken it into consideration and come up with an alternative to resolve the issue, such as how to convert contacts from Outlook to PDF file format. This is a third party-application named Outlook Contacts to vCard Export Tool. This is an instant method to do the same. Mainly, this furnishes an understandable user interface.
So, non-technical users can also execute the exporting procedure without any hassle. This tool is capable enough to export contacts from Outlook to PDF within a few clicks. This software is also export Outlook contacts to CSV file without data loss.
How to Export Outlook Contacts to PDF Format Effectively?
Step 1. Download the vCard Export Tool.
Step 2. Then, add Outlook contacts file to save Outlook contacts to PDF format
Step 3. Preview all contacts which one you need to export
Step 4. Finally, click on Start to begin the conversion procedure
What If You Are A Mac User?
Do not worry, sit back and take a deep breath. Because we also have an effective solution for you. This application is called Mac PST Converter. Sometimes, Mac users get a PST file from any another person to export Outlook contacts to PDF file. In this case, this tool helps in a proficient way because Mac Outlook does not support PST file. Basically, it generates OLM data file. This software allows saving Mac Outlook contacts to PDF format. It does not associate with any data loss issues. It implements the conversion procedure without losing and formatting a bit of data. Moreover, it is compatible with all advanced and below version of Mac Operating Systems.
Observational Verdict
Mainly, the article is a highlight on the steps to resolve how to convert Outlook contacts to PDF format. PST converter is the standalone utility to do the same. The software is compatible with Windows as well as Mac Operating System effectively. So, with the help of this application, you can easily perform the conversion from Outlook address book to PDF.