Know How to Migrate Google Apps to Zimbra Manually?

Published By Kumar Raj

Approved By Aswin Vijayan

Published On January 30th, 2024

Reading Time 5 Minutes Reading

Wants to switch from Google Apps to Zimbra account? Searching for a solution to configure Google account in Zimbra application manually? No need to worry, you are the right place. In this post, how one can migrate Google Apps to Zimbra is discussed in detail.

As the demand of users is increasing the number of email applications are also increasing. Therefore, users keep on switching from one email application to another. One such type of email migration is Google Apps to Zimbra migration. There is no doubt that Google Apps is one of the commonly used email application among the users. It is provided by the Google to manage the data on the web. On the other hand, Zimbra is a collaboration suite that also offers an open source free desktop-based email application, called Zimbra Inc. In addition, it is compatible with IMAP & POP supported email application like MS Exchange, Yahoo Mail, etc. Therefore, a user can easily configure any IMAP or POP3 account in Zimbra without any hassle. Thus, in this post, we have discussed a complete stepwise procedure to export Google Apps mail to Zimbra.

Benefits of Using Zimbra Over Google Apps

There are various other services offered by this Zimbra desktop email client due to which user wants to migrate Google Apps to Zimbra and are discussed below:

1. Accessing the mailbox in the offline mode is the most important for any user. However, with the help Zimbra, it becomes easy for a user compared to Google Apps.
2. One can easily create or compose and email in an offline mode. As the connection is established again with the internet, it automatically sends the message.
3. Zimbra is commonly known as Personal Information System because one can easily manage the personal data like notes, contacts, journals, etc. in it.
4. The user interface of the Zimbra email application is much simpler compared to the interface of the Google Apps. It does not create unwanted or disturbing advertisements.

Methods to Perform Google Apps to Zimbra Migration Step by Step

As there are various benefits of using Zimbra over Google Apps, so users want to switch to Zimbra. Therefore, in this segment of the post, a step by step method how to import Google Apps to Zimbra account is discussed. One just needs to follow the steps mentioned below:

1. First of all, open your ZWC (Zimbra Web Client) account and after that, navigate to Preferences >> Accounts option
2. Then, click on Add External Account option
3. Now, enter the email address of the Google Apps account in the External Account Settings dialog box. Then, to see the account, add a name in the Account Name text field
4. After that, choose the type of account i.e. POP or IMAP account
5. Now, you need to enter the name of an email account in the Username filled with the Account text box
6. Next, enter the name of Google Apps account’s server in the Email server text box
7. Type the password in the Password text box to sign in to the G Suite account. In order to verify the password, choose Show password option
8. Go to Advanced Settings if the service provider does not use default port number. In the case of secure connection, turn on Use an encrypted connection (SSL) option when accessing the server
9. After that, you can click on Test Settings to confirm the details
10. Now, choose the location to download the messages
11. If you want to delete the messages from the Google Apps account after downloading it to ZWC account, choose the Delete messages on the server after downloading option
12. Next, type the name that appears in the From field of the outgoing email messages. This is the name that is displayed before the email address.
13. In order to direct replies to the emails from this persona to a name & address different from the one that you have configured in From:
    – Choose Set the Reply-to field of emails to
    – And, type the name in the text box.
14. Finally, click on the Save button to complete the process

This whole procedure will help users in synchronizing the Google Apps data access in Zimbra account very easily.

Alternate Solution

The above method is lengthy and time-consuming. Thus to avoid long procedure to migrate Google Apps to Zimbra you can take backup of G Suite data by using third party tool. With this, you can get the backup of Google Apps data in PST file format and then can easily convert that PST File into Zimbra.

Procedure to Import PST File into Zimbra Application

1. Go to the Control Panel, select the mail option & choose the properties.
2. Click on the Data Files & with this you can view the location also.
3. Open MS Outlook & go to file menu, click open & then export. Then choose the Import/Export option
4. Select the Outlook Data file (.pst)
5. Now, click on the top of the account name & make sure you have selected the Include subfolders
6. At last, choose the desired location where you want to store that PST file. In the end, provide the password when the prompt appears.
Next, select the First option if you need to increase the security
7. Go to the path which you have selected from the previous step and will be able to see the .pst file.

Wrapping It Up

As there are various benefits of using Zimbra account. One can access multiple IMAP or POP3 account in one Zimbra account simultaneously. Therefore, keeping the requirement of the user in mind, a stepwise procedure of how to perform Google Apps to Zimbra migration is discussed above. One can simply follow the method and easily configure G Suite account in ZWC account without any loss of data and thus can migrate G suite to Zimbra without any issue.