How to Effortlessly Export Outlook Contacts to CSV File?
Are you looking for an effective and reliable way to know how to export Outlook contacts to CSV file along with all their properties? If yes, then worry no more as we have provided two excellent methods – the first manual method and the expert-recommended solution – Outlook Contact Exporter Tool that can provide 100% accurate conversion results. Let’s get started now. Continue reading this article…
Table of Contents
Why do Users Need to Export Outlook Address Book to CSV?
- Contacts Backup: Prevent data loss by creating backup copies.
- Migrate to Other Platforms: Easily migrate contacts to different email services.
- Share Contacts: Easily share your contact list with others.
- CRM Import: Integrate contacts with customer relationship management tools.
- Universal Format: Use widely supported file formats.
- Contact Management: Organize your contacts outside of Outlook.
- Portability: Access contacts across devices.
- Efficient Updates: Quickly edit and update multiple contacts.
- Integration with Other Applications: Use your contact information in other programs or systems.
Manual Method to Export Outlook Contacts to CSV File
The Manual method to convert Outlook contacts to CSV format is a simple process. Here is a simple step-by-step guide:
- Open the Microsoft Outlook application.
- In the top left corner, click File.
- In the File menu, click Open & Export.
- Click Import/Export. The Import & Export application will open.
- In the wizard, select Export to a file and click Next.
- From the options provided, select Microsoft Excel or Comma Separated Values (CSV) and click Next.
- Now, select Contacts in your email account. It will be the folder where your contact file will be stored.
- Select the destination folder where you want to save the CSV file. You can tick browse to select a position. Name the file and click OK.
- Click Next and then Finish.
- You can set a password for the CSV file, but this is optional. Just press OK and you are completed.
- Outlook will start exporting your contacts to a CSV file. Once complete, you can open the file in Excel or any CSV-compatible program.
Limitations of the Manual Method
Manually converting Outlook contacts to CSV format works, but has significant limitations.
- The manual method may not export all contact fields (for example, some phone numbers or custom fields).
- Some formatting, such as categories or comments, may be lost in the CSV file.
- Contact groups or distribution lists are not included in the export.
- Long text fields may be cut off or truncated during the export process.
- This process requires several steps and can be time-consuming for large contact lists.
- Changes made to contacts after export are not reflected in the CSV unless they are exported again.
- Data may not display correctly when opened in another program (Excel, Google Sheets).
- Automatic export does not allow for periodic updates.
For a more efficient solution, consider using an automated solution that can manage multiple contacts at once. Users can avoid the hassle of installing additional software and complex configurations.
Precise Solution to Export Outlook Contacts to CSV File
If you don’t want to use the manual method due to its inconvenience and want an accurate, simple and advanced process, you can choose an alternative solution i.e. Outlook Contacts Export Tool which allows you to directly convert Outlook contacts to CSV format including all attributes, name, email id, mobile phone using this tool. You can easily convert unlimited Outlook data files to comma separated values in one processing cycle, saving time on processing the conversion one by one.
The utility is designed to help all users to use it easily even without having any special skills in the technical field. It provides users with a preview option. This option allows you to view the content before starting the conversion process. Moreover, the tool can also easily export Outlook contacts to Google contacts without worrying about the file size. Moreover, the demo version of the tool allows you to export the first 15 contacts for free.
Steps to Convert Outlook Contacts to CSV Format in Bulk
- Download Outlook to vCard Export Tool.
- Browse and select the Outlook contacts file.
- Select the vCard option.
- Choose the desired location.
- Click on the Export button to start converting Outlook contacts to vCard.
Sum Up
Comprehensive, exporting contacts from Outlook to CSV file ensures that you will still have access to your precious contacts. Though the free method is complex and increases the chances of data loss, if you are searching for an easy solution to export Outlook contacts to CSV file, the best option is to use a recommended tool. Not only does it explain the process, but it also ensures that your data remains intact without the risk of corruption. Moreover, using dedicated software, you can easily export Outlook address books to CSV and other file formats.