Export Office 365 Mailbox to PST Admin Center – Step By Step Solution

Export Office 365 mailbox to PST admin center is always a tough job but before moving to it take a quick look at what is the need and later we will discuss the complete solution for this query. We know that in email clients and servers Office 365 becomes very popular among the users for its services. But, due to several reasons, many users convince that Office 365 doesn’t provide any possible option to take a backup of user data. Therefore, in this blog, we will go on to discuss how one can export the PST files from Office 365 admin center.

We have two methods that assist you to do this job both are described in this blog. Read them one by one and choose accordingly. But before that, we can explain to you the need to export data from Office 365.

Why Do Users want to Export PST Files from Office 365? 

There are so many reasons depending upon the user’s perspective to do this. But, here we are going to disclose some different scenarios:

• To reduce the risk of Ransomware attacks that cause encryption of account data.
• In case you wanted to keep your crucial emails for a longer time.
• Prevent the risk of Data Loss due to some accidental deletion
• Permanently deleted Office user data from the server
• Use the data for Legal or Audit purposes
• Don’t want to access your data by Microsoft

Several reasons are listed above to export the PST file by using the mentioned solution one can export particular user data or the data of the whole organization in a trouble-free manner.

2 Ways to Export Office 365 Mailbox to PST Admin Center

Two possible methods will assist you to execute this operation, as described below.

• Web Portal or Admin Center
• Using Automated Solution

Web Portal method is quite complex and required technical knowledge to execute whereas an automated tool is the simplest way to do this job.

Method 1: Export PST Files from Office 365 Using Admin Center

• Open and login into your MS Office 365 Web Access Account
• Tap on the Gear icon and hit an option of View all Outlook settings
• Go to the General Tab and click on the Privacy and Data option
• Hit the Export Mailbox button 
• The exportation process has started and it will take a time of 4-5 days to execute the whole conversion process
• Wait till the process is completed and you will get an email with a PST download link

Related: Steps to Download PST File from Office 365 Online Outlook

Consequences

The main consequence of using the above method is that it does not provide immediate conversion. Users need to wait for up to 3 to 4 days depending on the size of the mailbox.

Method 2: Export Office 365 Mailbox to PST Admin Center Using Automated Solution

This method can easily export the PST file from Office 365. You need to follow the step by step procedure for this conversion:

Step 1. Download, install & run the tool on your computer. And Sign in using the admin credentials.

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Step 2. Choose the desired user mailbox from the list of admin-associated user accounts.

Step 3. Enable the Microsoft Outlook (PST) option & opt for the split Outlook Data File option to split the large files into smaller parts.

Step 4. In this step choose the desired mailbox items from the categories list and use the date filter option if required.

Step 5. Define the location and path to save the resultant PST files on your computer.

Step 6. Lastly, hit the Start button to export Office 365 mailbox to PST admin center.

Move to the destination location and open the resultant file. Now, one can easily import the PST file in Windows Outlook which is how one can export Office 365 mailbox to PST admin center.

Additional Features of the Tool

• Permits you to export mailboxes in more than four file formats.
• Additionally, provide an option of “Include Folder” to backup the selected mailboxes.
• Allow the user to delete the data after downloading it from the server using the Delete after Download option.
• Also, provide an option of the Naming Convention to arrange the converted data.
• Assist you to take backup of Office 365 emails.
• Additionally permits the user to export contacts into VCF and calendars into ICS file format.

Conclusion

Here we will provide you with the most convenient method to export Office 365 mailbox to PST admin center. There are many reasons why a user needs to convert the mailbox into PST from Office 365 some of them are mentioned above. By reading this write-up one can gain a complete set of knowledge about both the above methods.

But the above method takes too much time so we also provide an expert solution that immediately converts the mailbox to PST.