Learn to Export Gmail Emails to Exchange Server
Many users are having Gmail Accounts and want to access it through Exchange Server Mailbox. Since there is no direct Manual method to export Gmail Emails to Exchange Server Mailbox. This procedure can be performed manually in two steps. In the first part, we will learn to convert the Gmail to Outlook and then in the second, we will have a look at the procedure to migrate Outlook to Exchange. So, it becomes tough for the users to access their Gmail account through the Exchange Server.In this article, we will discuss some of the possible solutions like Exchange Import utility which helps to make this Manual Method simpler and shorter by providing an easy solution to move the Outlook PST data to the MS Exchange Server mailbox.
The Reasons to Move Gmail Data to Microsoft Exchange Server Mailbox
The reasons why a user wants to migrate to MS Outlook server Mailbox are manifold. Some important ones are discussed below:
- When the Gmail emails are to be moved to an on-premise account
- When the user needs access to the Gmail account from the Exchange Server Mailbox
- When the PST format file needs to be accessed in the Exchange Server (Exchange Management Console)
User Queries to Export Gmail Emails to Exchange Server
- One of my friends has recently acquired the MS Exchange Server. He has accomplished the Gmail to Exchange migration process but did not get the documentation after the process. Now, he wants to configure IMAP/GMAIL and export it to an archive PST file. Can you please suggest how this task can be completed?
- I want the Microsoft Exchange Server 2010 to be installed and all the large-sized Gmail mailboxes to be exported to it. Now I am aware of the difficulty in copy-paste routine for each MS Outlook email which would result in the process being lengthy and too time-consuming. So is there any automatic professional tool to migrate Gmail Mailboxes to Exchange 2010?
Manual Techniques
This task to export Gmail Emails to Exchange Server is accomplished with two steps.
Step 1: To export the Gmail emails to PST format
- Here, first, you need to sync the Gmail account with MS Outlook.
- When you configure the Gmail account in Microsoft Outlook, a PST file is automatically created in one of the following paths:
- Drive:\Users\\AppData\Local\Microsoft\Outlook
- Drive:\Users\\Roaming\Local\Microsoft\Outlook
- Drive:\Users\\MyDocuments\OutlookFiles
Step 2: To import the created Outlook PST to the Exchange Database
- Use PS commands to move the PST files to the MS Exchange Server Mailbox.
- The transfer of the PST file is done by using the PowerShell command. An Exchange Administrator can frequently import the Outlook PST file into Exchange Mailbox.
- Some rights need to be assigned to the mailbox before the execution of the import command.
Note: The Administrator does not have the permission to import the file through the mailbox.
Manual Method: Limitations
The Manual method for moving the Gmail data to Exchange Server Mailbox has some limitations which are described below:
- The Manual method is quite lengthy and time-consuming.
- More than 2GB of the Outlook Data file (.pst) to Exchange Mailbox cannot be imported by the Powershell command.
- This command works only for the 32-bit client machine with the Exchange Management.Tools installed. This requirement comes from the dependency with the MS Outlook client and hence it doesn’t work for a 64-bit client machine.
- The user needs to have a sound technical knowledge when dealing with the PowerShell commands to export Gmail Emails to Exchange Server.
Third-Party Tool
With the limitations mentioned above in using the manual methods it becomes imperative that the user go in for an automated professional and the efficient tool like the Exchange Import Tool for the migration from Gmail Data to the Exchange Server Mailbox so that it helps the user to get the task done speedily and without the fear of data threat and loss.
Conclusion
In the above blog, we have discussed both the manual and the automated solution to export Gmail Emails to Exchange Server. Also, we have discussed the reasons for doing so. So it is clear that due to the limitations of the manual method it is better than the user go in for automated solutions to move Gmail items to the Exchange Server Mailbox.