Know Simple Steps to Enable Comments and Markup in PDF
Nowadays, many professionals, students or normal users receive various types of content in PDF file format. Whether it may be in the form of reports, financial statements, contracts or even manuals files all these are circulated in PDF format. Often, the sender or recipients of the document like to insert comments, sticky notes, highlights or even markup these documents so that important data can be easily highlighted or to gather users attention. But, sometimes due to security restrictions on these documents, users are unable to add comments to PDF or they are unable to perform operations. In many situations, users find that comment and markup toolbar is greyed out. But, the main problem is that many people don’t know how to enable comments and markup in PDF. Therefore, to resolve such user queries, we have described the best solution. But, before that, let’s glance at PDF comments and markup tools.
Know More About PDF Commenting & Markups
Comments or marking up PDF files can be done in the form of highlighting, adding sticky notes, etc. These notes can appear anywhere in the document. As anyone clicks on it this, the sticky note expands and shows the full comments. Similarly, when a user clicks the highlighted text the corresponding comment regarding that text is shown to the user. Moreover, there are several drawing markup tools available i.e. polygon, rectangle, etc. Any of these can be selected by the user. But, due to the security setting many users find that the comments and markup tools are greyed out. Hence, they can’t insert comments in PDF files. Therefore, in the next section, we have discussed how to enable comment and markup toolbar in PDF in an easy manner.
How to Enable Comments and Markup in PDF?
People add security in PDF files to prevent their data from any unauthorized access. But, at times it is needed to make changes in the document either to add comments or markups. Therefore, it is needed to use some professional application which can remove security without any hassle. PDF Restriction Remover Software is a simple and reliable solution to remove restrictions & enable comments and markup in PDF files. Moreover, security like the copy, printing, editing, comment, signing, etc can be easily removed by the software. For that just follow these simple steps:
Steps to Enable Commenting in PDF Documents?
A user can easily enable comments and markup in PDF document by removing security. This can be done as follows:
- Download and run the tool and start adding the files using the Add File(s)/Folder(s) option.
- Now hit, the Browse button and choose the PDF file, also, select an option to either Save or Print PDF files. If the file is secured with a password then, enter it otherwise continue.
- Then, click Unlock PDF button to begin the process to unlock and enable the option to comment and markup in the PDF files.
A comparison chart is displayed showing the permissions in the before and after column. As the user gets an unlocked file any operation can be performed on the PDF file.
How to Add Comments & Markup in PDF Files?
After enabling commenting in PDF files users can add comments, markups etc. to PDF documents. But, annotations, comments, and markup tools do not appear automatically, a user has to follow some useful steps to enable comments and markup in PDF:
- Firstly, open the Adobe Acrobat Reader DC.
- Then, open the PDF document.
- Navigate, towards Tools option.
- Then, click Comment to open Comment toolbar.
- Add the desired comments in PDF file.
Add Sticky Note
- Select the Sticky Note tool in the comment toolbar.
- Type the text in the Sticky Note tool in the comment toolbar.
- Choose the tool to copy and paste from PDF document into the note.
To Add Text Comment
- Select the Add Text Comment tool from the Comment toolbar.
- Then, click on the page to place the cursor.
- Now, in the Add Text Comment tools, specify the font, font size, and other text attributes.
Note: If the user wants to use Drawing markup tools then, it is necessary that PDF commenting should be allowed. PDF files in a review workflow include commenting rights.
To Add Drawing Markup Tools
Under the Drawing Tools menu, all the drawing markup tools are grouped together. To select the tools, follow these steps:
- Click the Drawing Tools icon on the toolbar.
- Select Expand Drawing Tools.
- Then, insert the drawing tools to the secondary toolbar.
Drawing Markup Tools Include
- Select Tools and click Comment option.
- In the Comment toolbar, click Drawing Tools and choose the desired drawing markup tool.
To create shapes there are several tools available these are: The Rectangle tool, the Oval tool, the Arrow tool, and the Line tool. The Cloud tool and Polygon tool create closed shapes with multiple segments. Open shapes with multiple segments are created by the polygon tool. The Pencil tool creates free-form drawings, and the Pencil Eraser tool removes the pencil markups.
Also Read: Use Best PDF Password Unlocker For Mac & Windows Users
Conclusion
When a user finds comment and markup toolbar is grayed out then, they are unable to perform commenting or marking up PDF. Though there is a manual method also to enable comments and markup in PDF but, performing steps manually can be a bit risky sometimes. For this purpose, the above-mentioned software helps users to enable commenting in PDF without any data loss.