Learn Efficient Ways to Reduce Size of PDF Files in Windows OS
Document sharing is a requirement for every organization big or small. One can easily benefit from compacting multiple PDF files together for a faster approach. It can make downloading and uploading of PDF much easier. There are different ways to reduce size of PDF files. This way a user can transfer long manuals, ebooks, and descriptive Adobe documents easily as attachments. There are manual ways to perform this task on a Windows computer. It is an inbuilt facility provided in an XP PC that can be used in this case. In this post manual as well as the trouble-free method is addressed in a broader light. It talks about the reasons as well as different ways to compress multiple PDF files. Find out more in the following segment.
Different Reasons to Decrease the Size of a PDF File
There are various root causes due to why users demand to reduce size of PDF files –
Faster Download and Upload: This can save crucial business hours in terms of time taken to upload each file one at a time. It also fastens the download procedure at the recipient’s end.
Reduce Overhead Cost: A lot of bandwidth is saved in transferring large PDFs over as an email attachment. It could save a lot of time and money to compress large size PDF files before sending them.
Enhanced Emailing: Smaller files can be sent faster over the network thereby resulting in immediate access and better user experience. This simplifies the transfer of digital information by a great degree and removes the hassle of adding each file one at a time.
Better File Sharing: There are everyday reports, large contracts, financial statements, architectural diagrams being sent and received daily. Uploading each file and downloading can take a lot of time. Therefore, it is better to reduce size of PDF files to make better document collaboration and overall efficiency of the company.
Save Disk Space: Many establishments have space restriction on the system being used. If a file size has been reduced significantly, it makes for easy storage and archival.
Lesser Server Load: Compression of PDF files frees the server for other tasks and raises efficiency.
Free Space on Client: There are size limitations for mailbox storage on every email client. If files are sent in compressed format, they can free a lot of space for future communication
Manual Solution#1 to Reduce Size of PDF Files
Below are the steps mentioned which describe how to lower the size of a PDF file for better document storage and sharing:
First, put all the files in one folder
Then, Right-click on the item to be sent
Next, select Sent to>>Compressed (Zipped) folder
Now, the compression process will be initiated
Finally, a .zip file will be created
Attach the compressed folder to the file.
Manual Solution#2 to Decrease the Size of a PDF File
With the help of Adobe Acrobat Pro, users can easily make multiple PDF file size smaller. This can be done by using some simple steps –
- Firstly, start Adobe Acrobat and open PDF document.
- Then, click on File and select Save As Other.
- Now, select Reduce Size PDF.
- Choose Later versions of Acrobat to increase file size compression.
- Click OK to compress PDF file and Save it.
Drawbacks of Manual Solution to Reduce Size of PDF Files
Requires Full Version of Adobe Acrobat Pro: To compress PDF files in batch by Adobe Acrobat Pro, users should have its paid version. However, this is not preferred by most the user.
Technical Expertise Required: There are separate steps to compress large size PDF files manually for every version of Windows. A person needs to have a basic understanding of reducing file size on any Win PC.
Lossy Compression: The manual method does not provide a high rate of efficiency. There may be data changed during compaction.
Read More: Remove Restrictions on PDF Files
Automated Solution to Reduce Size of PDF Files
Many business organization looks for professional solutions that can be used to compress large size PDF files. They should go for third-party tools which provide reliable and accurate results. They provide high compression rates at which user can get lossless compression. One such product is the PDF Toolbox. It is very easy-to-use, user-friendly application. It comes with simple features which can even be used by a non-technical person. Here are some of its other features listed below;
- Provides facility to compress PDF files in batch
- Convert PDFs to PDF/A format easily
- Extract text and embedded images
- Complete data accuracy with no changes
1: Initially, to decrease the size of a PDF file, launch the tool once downloaded and select the Compress option.
2: Start inserting the files to compress using the Add Files/Folder Option.
3: Then set the path to save the file by using the Browse button. Press the Next button.
4: Moving to next step, use the Advanced Settings to compress the text file or image file as per the need.
5: Once all the settings has been applied and preview the summary and hit the Start button to decrease the size of a PDF file.
Also Read: Explore Best Techniques to Extract All Images from PDF
Conclusion
Every day server load increases when large files being sent and received. This not only fills up storage space on the email client being used but also the system disk. This problem can be easily solved by compressing the size of large PDF files. One can learn all about how to reduce size of PDF files in this post. It explores the various reasons an organization can benefit from file compaction on daily basis. It mentions all the reasons why reducing size will increase the overall efficiency of the company.